Importance Of Dental Website HIPAA Compliance

When you are running a healthcare-related website like a dental website, you need to follow certain regulations.

The most important healthcare-related regulation in the United States to follow is HIPAA compliance.

This ensures that your practice and website follow the safety features that the country and your state follow.

Dental Website HIPAA Compliant

That way, your customers can make sure that you are a legitimate dental practice and that their information is safe.

However, making sure your dental website is HIPAA compliant could be tricky, and you need to be extremely sure of it.

Here, we explain what HIPAA compliance is and what you should be careful about.


What is HIPAA Compliant?

What is HIPAA Compliant

The HIPAA (Health Insurance Portability and Accountability Act) is a federal law ensuring that patients’ sensitive health information is safe and not disclosed.

HIPAA compliance is the responsibility of dental practices to follow through with this act and ensure that everything is up to date with the law.

In addition to this, it is also making sure that you communicate with your web company about the updates and information to post on your website.

In addition to this federal law, your state might also have some extra laws that you need to comply with.

HIPAA Compliance is making sure that you comply with both federal and state laws by communicating with your web provider so that they can update the information as necessary.

For example, you need to inform your web provider about any employee changes dealing with HIPAA Rights. This employee is generally the HIPAA Rights Coordinator.

Read: What is the Average Compensation of an Associate Dentist in Missouri?

Also Read: How Much Does Dental SEO Cost? – DentalsEXpert


HIPAA Information to Include

HIPAA Information to Include

Some information must be included as part of your HIPAA compliance on your website as part of federal law.

There might be more information that you must include depending on your state, but federal law dictates some information as mandatory. Here are some of the HIPAA compliance things you need to consider.

Policies

You have to put a copy of your HIPAA policy statement in an electric format. This policy statement can’t be a copy of the physical document. It has to be computer-readable and in electronic format.

HIPAA Practice Contact Information

You have to make sure to add certain HIPAA compliance and contact information to your website.

Adding these ensures that you have people in your practice following the HIPAA protocols in place and that nothing is out of place. These HIPAA information pieces include:

  • HIPAA Entity
  • HIPAA Address
  • HIPAA Phone
  • HIPAA TTY
  • HIPAA Email
  • HIPAA Fax
  • HIPAA Civil Rights Coordinator
  • HIPAA Civil Rights Coordinator Title

State Policies (If needed)

Apart from what the federal laws require, some states have their own policies regarding HIPAA compliance.

To comply with those, as well, you have to add a copy of any privacy statements your state requires.

This should be in the same format as the federal law’s policies, in electronic format and computer-readable.

However, please remember that this is not applicable to every state, and you might not need to do this.

It’s best to get concrete information from your state and see if there are any state policies you need to add.

Additional Information

Apart from all this, if there is any other additional information or an update to the current situation of your dental website, you should tell your web provider or developer.

All the information and contacts about your HIPAA compliance must be up to date.


Collecting Protected Health Information

As a dental website, if you want to collect protected health information from your patients, you must only do this with HIPAA-compliant forms.

An example of protected health information is a new patient registration form or anything else that includes you collecting your patient’s information.

To ensure that you have HIPAA-compliant forms, we recommend doing this through professionals. Contact a company that specializes in creating HIPAA-compliant forms.

They can give you forms that match not only the federal laws but also your state’s laws, completely up to date with everything.


HIPAA Compliance in Your Emails

As a dental practice, sending emails could also include protected health information of your patients. That’s why it is always recommended to use HIPAA-secure email with encryption.

HIPAA-secure email is an important part of HIPAA compliance, where you need to have certain policies in place and train all your employees to comply with HIPAA laws. 

HIPAA compliance is not just what your website complies with. It’s also your and your staff’s daily activities, such as online communication.

There are companies offering encrypted email services that you can work with. These companies ensure that your emails are encrypted and comply with HIPAA laws at the federal and state levels.


Where to Learn More About HIPAA Compliance?

Where to Learn More About HIPAA Compliance

HIPAA could be a complicated topic for many dental practices. There are many laws you need to comply with both at the federal and state level.

On top of this, there might also be additional things you need to follow in the law for your dental website.

Missing these could create a huge security breach for your practice and also put you in a position where you do something illegal.

You can visit both ADA and government websites to learn more about what HIPAA compliance you need and get additional information regarding everything.

They both provide additional information to help make things easier and smoother.

Also Read: 7 Things the Best Dental Websites Have in Common


The Verdict

All in all, a website doesn’t come with all the HIPAA compliance and security. The dental practice must do everything possible to comply with the law and ensure that its website reflects this.

The perfect option is to communicate everything to your web provider and your web developer. You have to be aware of not only federal laws but also your state’s laws regarding HIPAA compliance.

You need to add the federal policies of your HIPAA compliance and also the state-level policies if there is a need. In addition, you must list all the HIPAA contact in your dental practice.

You have to regularly update this section to ensure that everything is correct. Also, you need to encrypt your emails and use HIPAA-compliant forms to collect sensitive patient data.

Source

https://www.cdc.gov/phlp/publications/topic/hipaa.html

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